Speaking at licensing hearings

Licensing Panel meetings are held remotely via Microsoft Teams.

More information is available on our preparing for a meeting page, in relation to how to attend a remote meeting. 

Only those who have made a relevant representation during the consultation period for a licensing application and the applicant are entitled to speak at a hearing, though they can nominate a representative to speak for them and/or call witnesses. To find out more about making a representation, visit our licensing pages .

We cannot accept other requests to speak, but each meeting is streamed live on the Council’s website - unless a meeting is dealing with confidential items - so others interested in an application may listen and watch.

Notice of Attendance

Once a hearing has been scheduled, those who made a valid representation – responsible authorities and interested parties – and applicants / licence holders will be sent a notice with the hearing details and a notice of attendance form. 

The notice of attendance form should be completed and returned by 7pm, 2 working days before the meeting, preferably by email to [email protected]. Where a party has not indicated their intention to speak by this time, it will be assumed they do not wish to address the hearing. Reasonable attempts will be made to accommodate those submitting late notifications, but their participation will not be guaranteed.

On your notice of attendance you should indicate:

• Whether you will be attending, and if so if you want to address the hearing.
• Regardless of whether you are attending or not, if you will be asking somebody else to represent you at the hearing.
• If you or your nominated representative wish to call witnesses.
• For any person registered to speak, we require an email address so that we can send them a link to enable them to join the meeting remotely.

For the purposes of remote hearings, we require a single lead speaker to be nominated in case of connection issues. Unless advised otherwise, we will presume that is the person who made the representation if they have asked to address the hearing or their representative if they have nominated one.

If the lead speaker’s connection fails when the application under consideration is that on which they are addressing the Panel, the meeting will be adjourned or the Chair may choose to move to another item if appropriate while the connection is re-established. Where the connection of another member of the party is interrupted, the Chair will not ordinarily adjourn the meeting but will have the discretion to do so where considered appropriate.

All persons registering to speak should consult our privacy notice.

For details on preparing for a remote Licensing Panel meeting, see our deputation pages.

People who have registered to speak at the remote meeting should, using the details provided to them in advance by the committee officer, join the remote meeting no later than 5 minutes before the meeting starts to allow time to check their audio and video connection with the committee officer. They will then be asked to mute themselves and turn off their video feed until they are called to speak.

People simply wanting to watch the meetings can do so via the live stream available online.

Order of business

The meeting will usually run in the order set out in the agenda. A meeting may be considering several applications, so parties may have to wait some time until the hearing of the application with which they are involved starts.

Agendas will all be published online via our democracy pages 5 clear working days ahead of the meeting.

At the start of each application, the Chair will outline the procedure to be used. The Chair will invite registered speakers to introduce themselves when first called to speak during the application. For the majority of applications the procedure is as follows:

• Licensing Officer’s introduction to the report
• Admission of late papers (see below)
• Any amendments to the application are set out by the applicant (up to 2 minutes permitted)
• Responsible authorities (15 minutes, shared by all responsible authorities)
• Interested parties (15 minutes, shared by all interested parties)
• Applicant / licence holder (15 minutes)
• Summaries by each representative group (up to 2 minutes per group)
• Deliberation by the Panel with a decision made and reasons given.

After the Licensing Officer’s introduction and the submissions of each representative group, there may be questions of clarification from the Panel as well as other parties as permitted by the Chair.

The procedure, including order and time limits, may vary depending on the application. You should consult the front of the agenda for the procedure to be used. The Chair will also outline this at the start of the application.

Addressing the meeting

Parties who have registered to address the meeting are reminded to keep themselves muted with the video turned off until they are called to speak, and to mute themselves and turn off their video when they have finished speaking. You should only use the chat to indicate you are having audio connection issues and not for any other reasons.

When making your submission to the hearing, you should:

• State your name and your role, whether an affected resident, responsible authority representative, applicant or otherwise.
• Bear in mind that the Panel will have read your written representation, so it would be helpful if you were concise and avoided repetition as it is your only chance to make your views heard.
• Keep to time, whether you have the full 15 minutes to speak or a shorter period of time because you are sharing. You will be warned when there is a minute left. If you go over time, the Chair may cut-off your speech.
• Once your submission has concluded, you may not address the Panel again, other than to answer questions and to sum up when that point in the proceedings is reached.
• It is expected that anyone who has registered to speak will conduct themselves in an orderly manner and only speak when called upon by the Chair. You may be warned, muted, or if necessary ejected from the remote meeting if the Chair deems your conduct to be sufficiently disruptive.

Late Papers

Parties to a licensing hearing may submit further late materials no later than 7pm, two working days before the meeting is due to start. These will be published online and circulated to the Panel members. 
At the start of the relevant item, after the officer’s presentation, the Chair will confirm which late papers have been circulated and invite each representative group to set out in up to 2 minutes per group why the papers should be accepted or not. The Panel will then decide whether to admit the papers – taking advice as needed from officers – and take any adjournment necessary to ensure all voting members have read them.

Decisions

The Panel will usually deliberate in public and other participants should remain muted at this point, and should not use the meeting chat. The Panel will discuss the application, evidence provided – both verbally and in writing – and the relevant licensing policies. At the end of their discussion they will agree whether to approve the application – in full or with modifications such as additional conditions – or to refuse it, and give their reasons.

Licensing Committee members have a responsibility to make decisions with an open mind and they are generally not permitted to discuss specific details of individual licensing applications with any party. Contact with any party outside of agreed processes could be prejudicial to the decision and might mean that the councillor could not take part in that decision. If you do contact Licensing Committee members about a licensing matter, they may share details with officers in the interests of transparency. Officers may in turn comment on anything you have said or sent to councillors and share details with other Licensing Committee members and other relevant parties.

You may contact a ward councillor in relation to a licensing application, but it is suggested that you speak only to those ward councillors who are not members of the Licensing Committee as they are better placed to advise you and potentially advocate for you. They may agree to represent your views at the meeting or you can nominate them as a witness on your notice of attendance. If you contact a ward councillor who is a Licensing Committee member, they may advise you to approach another ward councillor for help, so they can take part in the decision and not be seen as prejudiced.

For further enquiries about the procedure at licensing hearings please contact:

Anoushka Clayton-Walshe
Committee Services
London Borough of Camden
Town Hall
Judd Street
London WC1H 9JE  
Phone: 020 7974 8543
E-mail: [email protected]